The Proper Use of “Re” in Abbreviations: Colon or Semicolon

Abbreviations are a common part of professional communication, especially in formal and legal contexts. When it comes to the abbreviation “re,” there can be confusion about whether it should be followed by a colon or a semicolon. This guide will explore the reasons behind the use of each symbol and clarify the appropriate usage.

Introduction

The abbreviation “re” can be seen in various contexts, such as meeting agendas and legal documents. While it is often used as an abbreviation for the Latin term “in re,” its modern usage in English is distinct. In this article, we will delve into the nuances of when to use a colon or a semicolon after “re.”

Understanding “Re” and Its Usage

“Re” in the Context of a Meeting Agenda:

When using “re” in a meeting agenda, it is typically followed by a colon. This is due to a need for clarity and emphasis. By using a colon, the following text is introduced as a specific item or topic for discussion. For example:

I am writing to inform you regarding the upcoming meeting: it has been rescheduled for next Tuesday.

In this sentence, the colon serves to introduce the rescheduling details, making the content clearer and more organized.

Clarity and Emphasis

Using a colon to introduce information after “re” enhances the clarity and emphasis of the text. It helps the reader understand the purpose of the message, especially in professional or legal contexts where precise communication is essential.

Consistency with Other Abbreviations

Many commonly used abbreviations, such as “i.e.,” “e.g.,” and “etc.,” are also typically followed by a colon. Maintaining this consistency can aid in readability and comprehension, especially in lengthy documents or emails.

Conveying Formality

In more formal or academic writing, the use of a colon after “re” can convey a sense of formality and professionalism. It is often used in legal documents, memos, and other official communications.

For example, a formal email might begin with:

Re: Job Application: I would like to inquire about the status of my application.

Common Misconceptions

It is essential to understand that “re” is not an abbreviation for “in re,” but rather the ablative case in Latin, meaning “thing.” The term “in re” is a Latin legal phrase that translates to “in the matter of” or “regarding.”

Latin Background

Latin “res” translates to “thing,” and “in re” is used in Latin legal contexts to refer to a case or matter. In English, the term “re” is sometimes used as an abbreviation for “in re,” but it is more commonly interpreted as “regarding” or “about the matter.”

Usage in Legal Documents

Legal documents often include standard headings with “Subject” and “In re.” These are typically separated by a colon, as they introduce specific items or case titles. For instance:

Date: [Date]
Subject/In re: [Topic]
From: [Your Name]
To: [Recipient Name]

In this format, the colon is used to separate the different sections, making the document more organized and easier to read.

Examples of Correct and Incorrect Usage

Understanding the correct and incorrect usage of “re” can help improve communication in professional settings. Here are some examples to illustrate:

Correct Usage:

I am writing to inform you regarding the upcoming meeting: it has been rescheduled for next Tuesday.

Re: Job Application: I would like to inquire about the status of my application.

Incorrect Usage:

I received your email re the project deadline extension.

This example uses a semicolon, which is not appropriate in this context, as it does not introduce a list or separate independent clauses.

Conclusion

While “re” is not an ancient Latin term, its modern usage in English can be nuanced. By understanding the appropriate use of a colon or semicolon, professionals can improve the clarity and formality of their communications, whether in meeting agendas, memos, or legal documents.

Key Points To Remember:

The use of a colon after “re” in meeting agendas, memos, and formal documents enhances clarity and formality. “re” is the Latin ablative case meaning “thing,” commonly used as an abbreviation for “in re” or “regarding.” Legal documents often use “In re” followed by a colon to introduce specific case titles.

Adhering to these guidelines can help maintain professionalism and ensure effective communication in various contexts.