Secure Online Document Sharing: View Only Privileges and Advanced Access Controls

Are you looking for a reliable way to share confidential documents online while ensuring they can only be viewed—without being emailed or forwarded? Integrating proper security measures is crucial in today's digital landscape. This article outlines various options and best practices for secure online document sharing. Let's dive into the details:

Secure Document Sharing Platforms

There are several platforms specifically designed for secure document sharing. These tools offer robust features that enhance security and control over who can access your documents.

DocuSign

Primarily for signatures, not just document sharing, DocuSign's security features make it a popular choice for managers and teams working with legally binding documents. With DocuSign, you can:

Securely share documents while controlling access Implement e-signatures for a legally binding agreement

Adobe Document Cloud

This platform offers more comprehensive document management. Key features include:

Secure document sharing with flexible permission settings Integration with other Adobe products

Dropbox

Dropbox excels in file sharing and offers various levels of security:

Password protect links for added security Set expiration dates for links to ensure timely access

File Sharing with View-Only Permissions

For those who prefer more flexibility, several options allow you to share files with view-only permissions and limit other actions like downloading, printing, or copying.

Google Drive

Google Drive is a popular choice among businesses for collaboration and secure sharing. It offers:

Sharing options with view-only permissions Disabling options to download, print, or copy files

Microsoft OneDrive

Similar to Google Drive, Microsoft OneDrive provides:

Options to share files with specific permissions Integration with Office suite for seamless document handling

Dedicated Secure Platforms for Businesses

For businesses requiring more sophisticated security features, dedicated platforms can be a game changer.

ShareFile by Citrix

ShareFile, a Citrix product, is designed for secure file sharing and collaboration. It offers:

Password protection for files and folders Automated access restrictions Activity auditing and reporting

Citrix ShareFile Virtual Data Rooms (VDR)

Virtual Data Rooms (VDRs) are specialized platforms for sharing sensitive documents, commonly used in mergers, acquisitions, and due diligence processes. ShareFile VDRs offer:

View-only access for selective users Advanced watermarking with user-specific information Granular access controls and audit trails

These features ensure that only authorized individuals can access the documents, and any unauthorized attempts at sharing or altering the documents can be easily detected and managed.

Key Considerations

When selecting a method for securing your documents, consider the sensitivity of the documents and the specific features you need, such as:

Password protection Expiration dates for links Access controls Activity auditing and reporting

By carefully considering these elements, you can implement a secure and effective solution that protects your confidential documents from being misused or shared beyond the intended audience.