Migrating PST Files to G Suite: Two Effective Methods

In the modern business environment, the need to migrate email from PST files directly to G Suite accounts is common. This process ensures that your emails and contacts are seamlessly transferred to a cloud-based platform, enhancing collaboration and accessibility. There are two primary methods for accomplishing this task: utilizing specific software tools and leveraging native migration utilities provided by Google.

Method 1: Using a PST Converter Software

One method involves the use of 4n6s Outlook PST converter software, which is specifically designed for converting PST file data into formats compatible with G Suite. This tool is particularly useful for organizations seeking a straightforward, automated process to migrate their data. Another option is the Softaken Cloud Migration tool, which supports uploading data directly from local devices to cloud-based webmail.

4n6s Outlook PST Converter

Download and install the 4n6s Outlook PST converter software. Open the software and click on the 'Open' button to upload your .pst files. Click on the 'Export' button and select Gmail as the target. Enter your Gmail login details and click 'Save' to complete the migration process.

Alternatively, the Advik PST to Gmail Import tool offers similar functionality, allowing you to convert and upload .pst files directly into Gmail and G Suite accounts. The steps are:

Run the tool and click 'Select File'. Browse and locate your .pst file in the software. Enter your G Suite login credentials and click 'Convert'.

Method 2: Google Suite Migration Tools

Google provides its own set of tools for migrating PST files to G Suite, known as Google Suite Migration for Microsoft Outlook (GSMMO) and Google Suite Sync for Microsoft Outlook (GSSMO). These tools are designed to simplify the migration process for organizations using Microsoft Outlook.

Google Suite Migration for Microsoft Outlook (GSMMO)

GSMMO allows for server-side migration of PST files to G Suite. Here’s how it works:

Install GSMMO on your Windows PC that is running Outlook. Follow the instructions to set up a profile that links your Google Suite account to your Outlook installation. GCMMO will synchronize your emails from Outlook to Gmail, which can take some time depending on the volume of emails to be synchronized.

For those who prefer to keep their PST files as a backup, Google Drive is a suitable choice. You can drag and drop .PST files into Google Drive for archival purposes, or use a PST viewer that runs in Chrome to access them.

Summary of Methods

Server-Side Migration

The Google Suite Migration for Microsoft Outlook (GSMMO) is a server-side tool that is less invasive for end-users. It involves collecting PST files from users to a centralized storage and then migrating them from the GSMMO migration server. This method does not require much user intervention, making it ideal for IT staff who can manage the process in bulk.

User-Led Migration

The Google Suite Sync for Microsoft Outlook (GSSMO) is a user-led migration method. Users can configure their Outlook to sync PST files to their G Suite accounts, though it may suffer from performance degradation based on the size of the PST files.

Conclusion

Both methods have their merits, and the choice between them depends on your specific needs and the size of your PST files. Whether you prefer a server-side solution or a user-led approach, the key is to ensure that your data is successfully and securely migrated to G Suite for improved accessibility and collaboration.