How to Schedule Email Sending Time and Edit Sent Time

Controlling when your emails are sent can be crucial for aligning with your audience's schedule and optimizing your marketing efforts. This guide will help you understand how to schedule the sending time of your emails across popular platforms as well as ways to edit the sent time in some cases.

Gmail: Schedule Sending Time

In Gmail, you can schedule the sending time of your emails if you need to send them with specific timing.

Compose your email as you normally would. At the bottom left, you will see the Send or Schedule send option. Click on Schedule send. Select a date and time in the future when you want the email to be sent. You can schedule up to 100 emails for sending later.

Outlook: Delay Delivery

Outlook allows you to define when an email should be sent:

Compose your email as usual. Select Delay delivery option. Next, choose the Do not deliver before check box and set the desired date and time for sending.

Apple Mail (macOS Monterey and Later)

Apple Mail on macOS Monterey and later offers a similar feature:

Compose your email as you normally would. Look for the Scheduled send option in the dropdown menu next to General Notes and select it. Set the sending time for the email.

Export and Modify Sent Date

In some cases, you might need to manually modify the sent date of an email after it has been sent. Here’s how to do this:

Save the email in your mail client as a .eml file. Open the saved .eml file using a text editor such as Notepad. Locate the sender date field within the email header, typically found in the beginning of the file. Modify this field to reflect the new date and time you desire. Save the file and try opening it in a different mail client to see the changes in the sent date.

Resending Emails

Once an email is sent and you cannot change the sent time, the best course of action is to resend the email with the correct timing. This is especially useful in marketing campaigns where scheduling is critical for engagement.

Important Notes

It is important to note that not all email clients offer the ability to schedule sending time. Additionally, attempting to alter the sent time of an email can be seen as a security risk or fraud, especially if you are doing so across multiple platforms.

Conclusion

Managing the sending time of your emails is crucial for effective communication. By using the methods outlined above, you can ensure that your emails are delivered at the optimal moments, enhancing the likelihood of engagement and response.