Introduction

Microsoft Exchange Server 2019 is a powerful tool that can significantly enhance your company's email and collaboration capabilities. Whether you are looking to shift from cloud-based services like Office 365 to an in-house solution, understanding the necessary components and costs is crucial. This article aims to provide a comprehensive guide, detailing what you need to know before making the shift, including the licensing, hardware, and cost considerations.

Understanding the Licensing Model

One of the key challenges when moving from Office 365 to Exchange Server 2019 is the licensing model. Unlike Office 365, which includes email access as part of the subscription, Exchange Server 2019 requires the purchase of CAL (Client Access License) licenses for each user. The initial cost of the Exchange Server 2019 license is $749.99, but you will also need to acquire CAL licenses at $97.99 per user. This can make the transition seem more expensive, especially if you have 200 employees.

Collaborative Access Licenses (CALs)

When you want to use Microsoft Exchange Server 2019, you need to purchase CALs. These CALs allow users to access their email accounts hosted on the server. They come in two primary types: Desktop SKU and Desktop SingleUser SKU. The Desktop SKU is more suitable for environments where users need full-round interaction with their email, such as in a desktop environment. The Desktop SingleUser SKU is ideal for users who primarily access email through web tools or mobile applications.

Group Activation License (GAL)

In addition to the CALs, the Gmail Activation License (GAL) may be necessary if you want to exchange emails with users outside your organization. This license allows you to connect your Exchange Server 2019 with other email servers, such as through Amazon SES.

Hardware and Software Requirements

To run Microsoft Exchange Server 2019, your servers must meet specific hardware and software prerequisites. Ensure that your current infrastructure is up to the task by checking the Microsoft official documentation. This includes aspects like processor speed, memory, storage, and operating system compatibility.

Purchasing the Exchange Server 2019

The first step in your migration is to purchase the Exchange Server 2019 license. This can typically be done through Microsoft’s official online store or through their partner channels. Make sure to verify that you have access to the necessary CALs for your employees before proceeding.

Deployment and Integration

Once you have the necessary licenses, the next step is to deploy and integrate Exchange Server 2019 into your network. This involves several steps, such as setting up the server, configuring Active Directory, and integrating with existing applications like your ERP systems. It's recommended to work with a qualified IT professional or managed service provider to ensure a smooth transition.

Cloud Integration with Amazon SES

If you are using Amazon SES to send and receive emails, you will need to configure this integration carefully. This involves setting up the necessary email relay and ensuring that your Exchange Server 2019 is properly configured to work with Amazon SES. You may need to consult Amazon’s documentation for detailed instructions.

Cost Comparison and Considerations

When comparing the cost of switching from Office 365 to Exchange Server 2019 with CALs, consider the following factors:

The cost of purchasing the Exchange Server 2019 license: $749.99 The cost of purchasing CALs: $97.99 per user, totaling $19,588 for 200 users Operating costs, maintenance, and support: These can be higher or lower depending on the support agreements you choose Cost savings: If you already have the necessary hardware and software in place, the cost savings from moving to an in-house solution can be significant

While the initial cost may seem high, long-term savings and control over your data can make the transition worthwhile.

Frequently Asked Questions (FAQs)

Q: Can I reduce the cost of CALs? Yes, you can consider using the Desktop SingleUser SKU for users who do not require a full desktop environment interaction.

Q: Do I need Group Activation Licenses? If you plan to exchange emails with external parties, then yes, you need to acquire Group Activation Licenses.

Q: Is it better to go with the Standard Server License or the Enterprise Server License? For 200 employees, the Enterprise Server License is recommended due to its scalability and advanced features, but the Standard Server License may suffice if you need to save costs and resources.

Concluding Thoughts

Shifting from Office 365 to Microsoft Exchange Server 2019 is a significant change, but with careful planning and the right resources, it can greatly enhance your email and collaboration capabilities. Make sure to consult with IT professionals and carefully consider the costs and benefits before making the transition.